contracts & scheduling


Easy to manage work schedules and contracts

Employing hourly paid staff begins with generating a contract of work. This outlines the employee’s scheduled work hours and dates, or can detail the agreed time commitment over a period.

VT2000 takes the hassle out of creating these documents. Choose between entering a schedule directly, importing from a timetabling system or a custom import – whichever you choose, schedules are created in minutes and can be sent to the employee for their approval.


Key features include

  • address-book-3651_10fa024d-5e23-42a2-8036-c6bda7735388

    Scheduled or flexible work

    A single contract can include both scheduled work (e.g. teaching dates and times) and flexible work (e.g. marking or invigilation).

  • page-1902_1f32c3bf-577d-4032-a41f-bef30f5a15b9

    Online contracts

    Employees can be sent their contract documents to view and accept online. Your terms and conditions documents can be attached to ensure compliance requirements are met.

  • import-server-2008_bd11207b-a50b-4711-8f6e-16cb137fa7d0

    Import schedules

    Schedules can be created individually, imported from a timetabling system or even taken from a custom spreadsheet.

  • wall-clock-5902_e13433ef-d2d6-49d5-b421-371d5b198e78

    Detect clashes

    Automatically detect clashes in employees’ schedules to ensure that staff cannot be booked for overlapping sessions.

  • checked-circle-339_7e8264c3-b682-4472-a8d1-3beecf6eedf6

    Stay compliant

    Some staff have employment restrictions e.g. capped monthly hours for Tier 4 visa students. Automatically enforce these at the point of contract creation, giving you confidence that all contracts comply with regulations.

  • deposit-box-2465_8d0edd4a-0865-4431-b57f-e857a350022b

    Branded templates

    All documentation is available to print or email in your branded templates.


Key benefits include

  • Process transparency

    VT2000 ensures your processes for approving new employment contracts are followed, using a built-in chain of approval. It also provides a single source of information for the status of all contracts and claims.

  • Error reduction

    Clash detection and compliance monitoring rules are applied in real-time, meaning that employees cannot be contracted for work that breaches these rules. This reduces error rates and frees up staff time.

  • One system for all work

    By allowing flexible and scheduled work in a single contract, VT2000 provides an easy way to process different types of work claims. This keeps all hourly paid contracts managed in one place.

  • Online documents

    Employees can accept their work terms online and continue to access their contract documents at any time. This helps to minimise queries to departmental administrators.

Make work schedules easy to manage. Let’s get started


Our expertise

VT2000 is a software product by General Technology. Our experts have deep knowledge about the complexities of the higher education sector and design technology to transform your operations.


UK universities and colleges


on the market